Privacy Policy

Effective Date: July 16, 2025

1. Introduction

At Bay to Lake Relay Race (“we,” “us,” or “our”), your privacy matters. This Privacy Policy explains how we collect, use, disclose, and protect the personal information of participants, supporters, and visitors (“you”) who use our website and event services.

2. Information We Collect

a. Personal Information

• Name, email address, phone number, mailing address
• Age or date of birth (for race eligibility)
• Payment details (collected via third-party processor)
• Emergency contact information

b. Usage and Device Information

• IP address, browser type, operating system, email open rates
• Cookies and tracking technologies to improve your experience

3. How We Use Your Information

We use your information to:

• Register you for the race and process payments
• Send confirmations, updates, and marketing (only with your consent)
• Improve our events, website, and participant experience
• Comply with legal and safety requirements

4. Sharing and Disclosure

We may share your information with:

• Service Providers (e.g. payment processors, email platforms) under confidentiality
• Public Participants List (name, bib number, finish time) only with your consent
• Legal Authorities if required by law (court order, fraud, safety concerns)

5. Your Choices & Rights

a. Access and Corrections

You can request access to or updates of your personal information at any time by contacting us at baytolake@hazybridge.com.

b. Deletion Requests

You may request deletion of your data, subject to our legitimate interests (e.g. regulatory compliance) or other participants’ legal rights.

c. Opt-Out

You can withdraw consent or opt-out of marketing communications at any time via email or the unsubscribe link.

6. CCPA-Specific Information (for California Residents)

Under the California Consumer Privacy Act (CCPA), eligible California residents have the following rights:

Right to Know & Access

• Request details about the categories of personal information we’ve collected about you.
• Request a copy of the specific data we hold.

Right to Delete

You can ask us to delete your personal information, with limited exceptions (e.g. transaction history, legal obligations).

Right to Opt-Out of Sale

We do not sell personal information to third parties. If this policy changes, you will have the right to opt-out.

Non-Discrimination

You won’t face discrimination (like service level reduction) if you exercise CCPA rights.

To exercise any of these rights, email us at baytolake@hazybridge.com. We may take up to 45 days to respond.

7. Cookies & Tracking Technologies

We use cookies and similar technologies to enhance your experience. You can manage or disable them in your browser settings. Disabling some cookies may affect site functionality.

8. Security

We take reasonable measures to protect your personal data. However, no system is entirely secure—please use caution when sharing information online.

9. Children’s Privacy

Our website is intended for users 18 and older. We do not knowingly collect data from children under 18. If we learn we have, we’ll promptly delete it.

10. Updates to This Policy

We may revise this policy. If changes are material, we will notify you (via email or on the site). Your continued use after updates indicates acceptance.

11. Contact Us

If you have questions or wish to exercise your privacy rights, contact:

Bay to Lake Relay Race
Email: baytolake@hazybridge.com